Understanding the Difference Between Web Conferencing and Video Conferencing

Video conferencing and web conferencing are the most commonly misused terms in internet communications. Very often,the two are seen as the same technology under different names. However,that is not the case. The difference between video and web conferencing is rather vague. This article seeks to clearly highlight all nuances regarding the difference between videoconferencing and web conferencing.

Video Conferencing

Video conferencing is a two way visual or audio communication between two or more people who are in different locations via video or audio streams. This form of internet communication requires specialized equipment setup such as a camera,TV or phone on both ends to be successful. Video conferencing provides a real-time linkup between people over the internet in a way that is similar to the traditional face-to-face meeting environment. This solution allows people to conduct highly interactive video conferences which give a feel of physical face to face meetings. Video conferencing was simply developed with an aim to bridge long distance and recreate the experience of meeting face-to-face through webcams or even video conferencing systems to facilitate group meetings.

Web Conferencing

Web conferencing provides a live audio or video communication over the internet between two or more locations to communicate and share information. Through a web conference,a presenter can share information or communicate to a group of geographically dispersed participants.

So how is video conferencing different from web conferencing?

Main Differences

1. Objective

The main objective of web conferencing is content sharing while in video conferencing,its main objective is live communication. Video conferencing is ideal at face-to-face communication,building cordial relationship with teams,encouraging collaboration,and obtaining feedback. Web conferencing is ideal for face-to-face communication among individuals in different geographical locations,hosting impromptu meetings,and delivering a large amount of information one way to a group.

2. Cost

Web conferencing is actually way cheaper compared to video conferencing. All the participants need is a computer or a mobile device with a strong internet connection and a webcam. In today's flexible workplace,this form of internet connection is an ideal for hosting meetings with multiple attendees who are geographically dispersed. Video conferencing comes with a higher upfront cost as it is a more tech savvy solution.

3. Quality

One web conferencing and videoconferencing difference has to do with the quality of images each solution offers. Video conferencing produces high definition images and a crystal clear sound. It therefore produces a more lifelike interaction to simulate a face-to-face experience between participants. On the other hand,web conferencing sometimes produces frozen images and pixilation due to low bandwidth hence limiting interaction. Based on image quality,web conferencing is recommended for speeches and video conferencing is good for meetings.

4. Way of Use

Web conferencing is relatively simple and easy to use as it does not require authorization. All that a person needs to have is a web browser. They should also have a link and enter their name without the need for validation since the administrator doesn’t create user accounts beforehand.

Video conferencing is quite sophisticated with regard to participation. Unlike web conferencing,a video conferencing system is created by an administrator who creates user accounts for every user and issues personal credentials for all users. For an individual to participate in a video conference,they must log in to a client application using details provided by the administrator.

5. Network

A video conference can be done either through the internet or within a local network of a company. To deploy a video conference,a participant requires a PC,camera and a microphone. A participant can expand their system capabilities using high quality cameras and speaker phones. Web conferencing is different as it works on the condition that there is a decent internet connection since its main purpose is to give access to the event from any geographical location.

Web conferencing works in a proprietary protocol environment,meaning a person can only have conferences with those using the same service. On the other hand,video conferencing works on world standard protocols,meaning a participant can connect to any system anywhere in the world.

6. Number of Viewers

Another difference between video and web conferencing has to do with the number of viewers. With web conferencing,users are unlimited unlike in video conferencing where the number of viewers is limited by the video conferencing server’s capacity.

7. Areas of Application

Another web conferencing and video conferencing difference lies in the major areas of application. Usually,web conferencing is applied in presentations,online trainings and distance learning. For video conferencing,the solution substitutes business trips for users. The solution is applied in occasional and regular meetings,negotiations,and discussions.


Overall,the most ideal solution between these two will solely depend on the importance of the meeting. If the meeting matters a lot such that collaboration is essential,there will be needed to employ a solution with high definition image and audio quality provided by video conferencing. Web conferencing is ideal for broadcasting a single speaker's speech,sharing pictures and slideshows to a large audience. For the sake of interaction,quality,reliability,and dialogue,video conferencing is the best option.

For businesses considering implementing a web or video conferencing solution,contact ezTalks through its website https://www.eztalks.com/ to learn more about what distinguishes the two and which solution is right for your environment. ezTalks provides a full range of software and hardware video conferencing solutions to make business communication easy and fast.