How to Set up Microsoft Teams Conference Room

What is Microsoft Teams?

Microsoft Teams is an exceptional tool for persistent collaboration and document sharing within the Office 365 platform. It is the ultimate collaboration tool, bringing everything together in one place: people, conversations, content and tools. Microsoft Teams app brings everything together in a shared workspace where you can chat, meet, interact and work. Everyone can meet with teams of 10 or 10,000 by hosting audio, video, and web conferences with anyone inside or outside the organization or going big with live events.

Boasting the ability to merge a number of different collaboration tools into a single web, desktop, and mobile app - it's no surprise they're growing in popularity.

Microsoft Teams Hardware List for Conference Rooms

To build a meeting room, obviously, just choosing the powerful Microsoft Teams software is not enough. Adopting the right hardware is equally important when you’re going to let your teammates get together to conduct a video conference in a room with other groups dispersed remotely. Here is the Microsoft Teams hardware list for your every conference room.

Devices. Devices like PC, Mac or an Android/iOS mobile to help VC software like Microsoft Teams function well should be accessible. Of course, no matter what device you're using, a power cord is a must-have to ensure that the meeting won't be interrupted owing to being out of power.

Headsets & Microphone & Camera. Both audio and video are the most basic factors for a meeting. You can rely on built-in mics on your device or use cabled headsets and microphone to ensure that everything you hear and everything presenters say are clear. So is the camera- try to ensure that what the camera captured can be seen seamlessly by others.

√Note: But for the best audio & video performance, you should equip yourself with dedicated and high-quality equipment.

Network connection. If you choose to use a wired network instead of wireless connection, the Network Cable should be prepared in advance.

How to Maximize the Power of Microsoft Teams in Your Meeting Rooms?

Video conferencing should be easy and affordable with no need to prepare various kinds of conference room equipment to satisfy different needs, so why complicate it even if you use Microsoft video conferencing hardware? The ezTalks Meet Series are here to correct that issue.

Unlike Microsoft Teams video conference hardware, all ezTalks Meet Series are compatible with multiple VC Software including ezTalks, Microsoft Teams, Skype for Business, Skype, Zoom, WebEx, GoToMeeting, BlueJeans, Lifesize, Google Hangouts, Facebook Messenger, etc. You no longer have to spend tens of thousands of dollars in building a conference room more effectively.

From all-in-one video conferencing solutions to HD video cameras for any size of conference rooms, ezTalks room solutions have what you need to maximize your Microsoft Teams experience.

But how to ensure that what you choose will be suitable for your room size? Here are the tips on selecting the best portfolio:

★ Microsoft Teams for Mini Rooms
★ Microsoft Teams for Huddle Rooms
★ Microsoft Teams for Small Rooms
★ Microsoft Teams for Medium Rooms
★ Microsoft Teams for Large Rooms

★ Microsoft Teams for Mini Rooms:

Meet Mini + Microsoft Teams Android App

Features

Meet Mini

1. Unique all-in-one design integrated with everything you need like a touch screen, HD camera, coder, microphone, speaker, WiFi, built-in battery and built-in multifunctional software for brilliant video communication;
2. Portable with a built-in battery, easy to set up and use for anyone;
3. Powerful 64-bit CPU enables the high-performance processing ability to ensures seamless audio/video effect.

Microsoft Teams Android App

1. Microsoft Teams Android app enables you to host audio, video and web conferences with features like scheduling assistance, note-taking, desktop sharing, uploading files, and chat messaging;
2. You can add in your favorite Microsoft apps and third-party services to customize your workspace within a few clicks on your android mobile device and keep the business moving forward;
3. It is possible to get end-to-end security, administrative control and compliance that are all powered by Office 365.

Pros

1. Can expand or upgrade your conference room with both such a piece of powerful all-in-one equipment and your current VCSoftware like Microsoft Teams app at hand flexibly within a few minutes;
2. Unlike MicrosoftTeams video conference hardware, ezTalks Meet Mini will be much more cost-effective and functional;
3. The combination of mobile app and portable hardware greatly boosts the convenience.

Pricing Plan

Meet Mini at $699 (One-time fee) greatly reduces your worries when considering what is required for video conferencing.

★ Microsoft Teams for Huddle Rooms:

Meet S + Microsoft Teams Android App

Features

Meet S

1. All-in-one design with hardware and software working together to make your meeting room perfect ensures the easy, convenient installation process with only three steps required; 
2. 1080P camera with 120 field-of-view and dual microphones to deliver HD video & audio; 
3. Flexible control with your mobile devices of Mac, Windows, Android and iOS systems.

Microsoft Teams Android App

1. Allow to join calls and participate in audio conferences for increased collaboration and productivity;
2. Instant message one-to-one or with a group, hop on a video call, or share a screen for fast-paced decision making;
3. Securely share documents and send emails so only those with the right permissions can access the information.

Pros

1. Work with multiple VC Software including Microsoft Teams app;
2. Together you get a truly superior, all-in-one communication solution that is the best of both worlds;
3. Enhanced life-like HD video & audio communication;
4. Meet S (formerly named Onion) has been launched for a long time and has gained great popularity;
5. Greater flexibility available- Can control your Meet S room anywhere you want via desktops, laptops, tablets, Macs, mobile devices and T-Voice 100 as long as the software supports.

Recommended Microsoft Teams Huddle Room Accessory- T-Voice 100 ★★★★★

T-Voice 100is a smart conference speakerphone with both outstanding audio experience and easy meeting control with a touch screen. It helps to capture sound from 360 degrees and deliver crystal-clear audio in the meeting room of up to 80 square meters without ceiling or satellite mics required. It contributes to seamless and effective communication in your huddle conference room.

Pricing Plan

It only costs you $899 and it is the one-time fee for permanent access. It is much cheaper than that of Microsoft Teams hardware.

★ Microsoft Teams for Small Rooms:
Meet Pro + Microsoft Teams Android App

Features

Meet Pro

1. Digital pan, tilt, and zoom (ePTZ) with remote control, and 4K sensor with HDR video capture;
2. Dual microphone arrays with 5-meter pick-up range;
3.The all-in-one design ensures the easy, convenient installation process;
4. Flexible control with your mobile devices of Mac, Windows, Android and iOS systems.

Microsoft Teams Android app

1. Unlimited chat messages and search in Teams;
2. Able to reach collaborations on Office documents in Teams;
3. Work on a file and save it directly to OneDrive or SharePoint; your changes are updated across your synced devices.

Pros

1. Able to start your meetings on time with one touch, experience rich HD audio and video, and share content with the room and remote participants easily in a small conference room;
2. Unmatched video quality is ensured by ePTZ with remote control and the 4K cameras sensor and wide-angle lens; 
3. Can get dynamic images and ultra-clear sound without any delay by virtue of its powerful Processing Technology which results in high-performance encoding/decoding capability.

Pricing Plan

You only need to pay $1299 for Meet Pro and you can enjoy the brilliant video conferencing experiences in small conference rooms forever.

★ Microsoft Teams for Medium Rooms:

Meet Plus + Microsoft Teams Windows Client

Features

Meet Plus

1. Digital pan, tilt, and zoom (ePTZ) with remote control, and 4K sensor with HDR video capture;
2. Dual microphone arrays with 5-meter pick-up range;
3. All-in-one design also ensures the easy and convenient installation process with only three steps required like Meet S;
4. Flexible control with your mobile devices of Mac, Windows, Android and iOS systems.

 

Microsoft Teams Windows Client

1. Fully-installed and always up-to-date versions of Outlook, Word, Excel, PowerPoint for Windows or Mac(plus Access and Publisher for PC only);
2. Real-time co-authoring so multiple users can work in the same document, simultaneously;
3. Provide tools for first-line workers to plan schedules, manage tasks, and connect easily even in large conference rooms.

Pros

1. Able to host online and video conferencing meetings for up to 250 people and online events for up to 10,000 by virtue of the wonderful Meet Plus and useful Microsoft Teams Windows Client;
2. Chatting in real time with crystal-clear video & audio fosters innovation at scale;
3. The seamless workflow saves you time and allows for a more productive workspace by combining collaboration tools.

Pricing Plan

This medium room equipment is available at only $2899, a one-time fee for your permanent use, and thus helping your business reduce expenses.

★ Microsoft Teams for Large Rooms:

Meet X + Microsoft Teams Windows Client

Features

Meet X

1. Medium-large video conference room solution with integrated camera, codec and software to provide unparalleled meeting experience for your team collaboration;
2. Capture everyone in picture with 1080P PTZ wide-angle camera;
3. Support dual displays for flexible meeting presentation with up to 25 video feeds;
4. Easy to set up in various installation ways.

Microsoft Teams Windows Client

1. File sharing within teams and channels(10 GB is available for free across all teams);
2. Desktop versions of Outlook, Word, Excel, PowerPoint, Access and Publisher;
3. Allow for screen sharing, scheduled meetings, meeting recordings via the Windows Client within a few clicks.

Pros

1. ezTalks Meet X adds extraordinary video conferencing inside and outside your organization from within the Teams environment;
2. Compared with Microsoft video conferencing hardware, the optimized ezTalks Meet X device helps to ensure the best experience for voice/video calls and online meetings even in a large conference room;
3. Allow you to set one display for in-room presentation sharing while the other display for engaging with active video participants even in the large online meeting.

Recommended Microsoft Teams Large Room Accessory

√ M310 / M310 Pro★★★★★

ezTalks M310 digital wireless omni-directional speakerphone enables 360° direction sound pickup and 3 meters sound range for each satellite mic guarantee perfect audio experience from any corner of the Microsoft Teams meeting room. Its built-in battery makes it a portable device. Luckily, the exceptional clarity and delivery of the best audio experience can be guaranteed.

√ M410 ★★★★★

M410 is a premium conference speakerphone with 5-meter sound pick up range from 360° direction and sensitive touch & 3D gesture control. It is extremely suitable for medium to large conference rooms. M410 can be praised as the best match for Meet X, which turns each conference experience into a feast for the ears and eyes.

Pricing Plan

Everyone can host meetings in a medium-large efficiently now! Get one at $2399 to uplevel your conference room!

Conclusion

It will be no longer a hard work when considering how to set up Microsoft Teams for your conference room. As a widely accepted hardware supporter for Microsoft Teams app, the ezTalks Meet Series integration with Teams allows users to quickly and conveniently access the intelligent communication while still continuing to enjoy crystal clear communications and conversations in any size of video conference rooms. Why not have a try?